Privacy Policy

How Magnolia Field Business Advisory collects, uses, and protects personal information in accordance with Australian privacy law.

Last updated: 1 August 2025

1. Data controller

Magnolia Field Business Advisory Pty Ltd (“Magnolia Field”) is the data controller for personal information collected through portalmagnoliafield.click and our advisory services.

Contact: info@portalmagnoliafield.click
Address: Office 10, 54 Demo Street, Wollongong NSW 00000

2. Information we collect

Website enquiries: When you submit our contact form, we collect your name, email address, optional advisory area selection, region, and message content.

Advisory engagements: When you become a client, we may collect additional business information including organisation name, role, occupancy data, financial summaries you provide for analysis, and stakeholder contact details necessary to deliver the engagement.

Technical data: With your consent, we may collect anonymised analytics data (pages visited, referral source, device type) through analytics cookies. See our Cookie Policy for details.

3. How we use your information

We use personal information to:

  • Respond to consultation requests and enquiries
  • Scope, deliver, and invoice advisory services
  • Communicate about active engagements
  • Improve website content based on aggregated analytics (with consent)
  • Comply with legal obligations

We do not sell personal information to third parties.

We process personal information based on:

  • Consent — for analytics cookies and marketing communications (where applicable)
  • Contract — to deliver advisory services you have engaged
  • Legitimate interest — to respond to enquiries and operate our business
  • Legal obligation — where required by Australian tax or regulatory law

5. Data retention

  • Enquiry form submissions: retained for 24 months unless an advisory relationship forms
  • Client engagement records: retained for seven years after project completion (Australian business record requirements)
  • Analytics data: aggregated and anonymised; raw logs retained for 14 months maximum

6. Your rights

Under the Australian Privacy Act 1988 and the Australian Privacy Principles, you may:

  • Request access to personal information we hold about you
  • Request correction of inaccurate information
  • Withdraw consent for analytics cookies (via our cookie banner or browser settings)
  • Lodge a complaint with the Office of the Australian Information Commissioner (OAIC)

To exercise these rights, email info@portalmagnoliafield.click. We respond within 30 days.

7. International transfers

Our website is hosted on infrastructure that may process data outside Australia. Where data is transferred internationally, we ensure appropriate safeguards are in place consistent with Australian privacy requirements.

8. Security

We use industry-standard measures to protect personal information including encrypted connections (HTTPS), access controls on client files, and staff confidentiality obligations. No transmission over the internet is completely secure; we encourage you not to send sensitive financial data via the contact form.

9. Third-party services

We may use third-party services for email delivery, document storage, and analytics. These providers process data on our behalf under contractual terms requiring appropriate data protection.

10. Changes

We may update this policy periodically. Material changes will be noted on this page with an updated date.

11. Contact

Privacy enquiries: info@portalmagnoliafield.click
Magnolia Field Business Advisory Pty Ltd, Office 10, 54 Demo Street, Wollongong NSW 00000